Monday, May 31, 2021

UniPhi 17 - Managing separable portions

In UniPhi 16 and before, if you tendered for a scope of work but only awarded sections of that tender at a time, you would have to create multiple contracts for the same supplier. Otherwise:

a) your contract sum value will be incorrect as you haven't actually awarded the value being displayed and  

b) your cost report would be inaccurate. 

In UniPhi, when you create a contract schedule of works or list of deliverables, you code them to a cost code that contains the budget for that deliverable. The status of the contract then determines where in that cost report your contract cost will display. All contracts that have a contract status that is flagged as "committed" will have their value displayed as an "original" contract value in the "committed" section of the cost report. All contracts that have a status that is flagged as "Pending" will have their value displayed under the "Pending Contract" column in the "uncommitted" section of the cost report. The distinction is important as committed costs form part of what must be paid if the project is cancelled whereas uncommitted costs reflect those costs that can be removed.

Cost report
Automated cost dashboard in UniPhi's cost module.

In UniPhi 17, a contract can be split into committed and uncommitted components. This means you can let a portion of your contract and leave the residual as a pending contract to maintain a proper estimate at completion for the project. This is achieved through the addition of a "deliverable status" column to the contract value screen. Variations have always had a status so now the original contract value is more aligned to the variations panel and separable portions are easier to manage.

Pending contract deliverable line items


Come back Thursday June 3rd for our next UniPhi 17 blog post on various copy paste from excel features.