Monday, July 04, 2016

UniPhi 12 - Advanced document search

The use of UniPhi for independent verification work is unique to off the shelf software. Independent verification of construction and infrastructure projects is in growing demand due to the increase in infrastructure spending in eastern Australia with governments utilising strong tax receipts generated from growing house prices and low interest rates to invest in new transport and other infrastructure.

UniPhi's issues, document template and custom list capability added to its OnSite mobile apps provides unlimited capacity to tailor the capture of audit information right there at the site of the audit . However, like many database driven structures, UniPhi provided great data capture capability but limited output capability. Listening to our end users, UniPhi 12 comes with an advanced search feature that means your search capability grows with the custom lists you create to conduct your audits.

There are two types of custom lists that UniPhi allows you to create and embed in documents; Checklists and single select drop downs. When a user enters advanced document search, if all templates have been selected, all custom lists that have been included in a template are dynamically displayed in the search screen. Selecting an option in the drop downs returns a list of all documents where that particular option has been selected. An example in the independent verification world would be all "Hold Point" surveillance's. If the user selects a template to filter on, then only the custom lists used in that template are shown.

This functionality has led to new template structures that have solved another problem in the UniPhi documents module. Using UniPhi to share and collaborate with drawings often meant the creation of various discipline templates that were the same as each other but were used to differentiate the discipline (e.g. Engineering versus Architectural drawings). Now the discipline can be selected as part of the document and advanced search can be used to list all the specific disciplines drawings. By reducing the number of templates, end user experience is improved and the simplicity of the system increased.

The advanced search feature has also improved the ability to utilise custom checklists. A user can find all documents where a specific checklist item was ticked by pasting the name of one checklist item into the free text search.

These new features dramatically increase a users ability to get the outputs they wish and have fed similar filtering capability in reports. Thanks to the OH2K team at AECOM for much of the input into this new feature. We love the fact that our clients will let us work with them to mutually benefit not just each other but the broader UniPhi community,
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