Tuesday, January 28, 2014

Problem 6- The Eternal Weekly Progress Meeting

Keeping track of the issues and tasks throughout the life of a project is essential to the project’s ultimate success. Typically, progress meetings are held so that specialists can relay the progress they have made with their tasks and issues and, ultimately, the project to the project manager. A roundtable process sees each specialist update the project manager on where they are at within their project.

The chief concern of the specialists in attendance at the progress meeting is obviously going to be their own involvement in the project, and not that of the others’. For this reason, progress meetings can prove to be tedious and dull for specialists, as well as proving to be a waste of time and resources by having them sit in when it is not necessarily needed. It is these types of meetings that get satirized by Dilbert cartoons and the like.

UniPhi is all about collaboration. The OnSite mobile applications, the issues and risk  modules, contract deliverables linked to timesheets and document sharing all provide a platform for each specialist to communicate any progress made as and when it happens through the software. Providing these simple tools to specialists on the project means that the status of a project is live.

When meetings are called, they can focus primarily on the problems that arise or on strategy development for success. These meetings all have a targeted attendee lists and agendas so that time and resources aren’t wasted. Meetings become a tool to extract the most value from the group environment as possible. 
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