Wednesday, May 13, 2015

UniPhi for the... Independent Verifier

It's interesting to see how different people and teams utilise UniPhi to meet their business needs.

Here's what the Davis Langdon team said...
The Davis Langdon Verification Services department is responsible for verifying works on major Infrastructure projects throughout their design and construction phases.

On a daily basis our independent review teams deal with large amounts of email to and from external stakeholders including D&C Contractors and government agencies. We have been using UniPhi’s “Save as Issue” feature for a number of years now, and we have found that it saves us an incredible amount of time. Our project teams save all project related emails into the UniPhi system at the click of a button indexing them on the way in. These emails are then available to be viewed by all project team members and all related correspondence is traceable, captured and classified as necessary.

This simple feature has reduced our reliance on individual email accounts such that we no longer need to search through multiple personal inboxes, sent items, deleted items etc. Instead we go straight into UniPhi and find out exactly what is happening within each project and activity subset.

When we first introduced the Save as plugins, we saw the benefits of the feature. The biggest benefit to using both the Save as Issue and Save as Document plugin, was the time and efficiency that it provides. You can upload the email into the relevant issue it is concerning, there is no need to forward or store your email. Thus, you save time, and guarantee that the email you received is communicated through to the right people, and you know it's safely stored in the issue.

As you may have read in the previous blog post, the Save As Document Plugin, allows you to save your email and/ or attachment, into a UniPhi Document. This is useful as well, because if there is a follow up email, you can simply update the version of the document.

Check out the issues plugin here and documents plugin here. Plus hear the difference in our videos over time ;-)

Our life is frittered away by detail. Simplify, simplify.
Henry David Thoreau, Walden and Other Writing

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